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SUBSTITUTE REQUEST INFORMATION
Instructors are personally responsible for acquiring
substitutes when absent from work. Substitute
assignments are scheduled and assigned by the
Personnel Office ONLY. If an assignment
is accepted through another source, the substitute
instructor may not be paid. Teachers working
directly at the high school campus must call the
substitute request desk at that district, unless
notified otherwise by Personnel.
Substitute assignments must be scheduled with
as much advance notice as possible. In case of
illness or emergencies outside regular office
hours, instructors must call and leave a message
at (626) 472-5197 before 6:00 a.m. in order to
increase the chances of securing a substitute
instructor for that same day. Please leave a detailed
message as instructed on the answer machine. For
planned absences due to conferences, meetings,
workshops, etc., please call Personnel as early
as possible to schedule a substitute in advance.
When requesting substitutes in advance, you will
receive a confirmation notice indicating the date,
time, and name of the substitute instructor. Please
leave detailed instructions in your classroom
for the substitute instructor when possible.
Each instructor must prepare a substitute folder
to include the following information:
1.Class list by section
2.Student location if placed in the community
3.Work site names, addresses, phone number and
contact person
4.Bus schedule
5.Contact person in an emergency (include location
of your copies of the emergency forms)
6.Lesson plans with instructions
7.Special information:
• Dress Code
• Restroom location
• Location of materials
• Equipment non-use
• Emergency procedures
8. Where to leave instruction folder, attendance,
special information, etc. Regular instructors
will provide the substitute instructor with an
attendance sheet and seating chart for each period.
The instructors may designate a student assistant
in each period to help the substitute with absence
reporting, audio-visual equipment operation, bus
schedules, student identity, etc.
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